Pages 31+ : $0.50 per page Search Fee : $20.00 Electronic RecordsPursuant to 42 U.S.C. Under 45 CFR 164.524(c)(4), if the individual requests a copy of the protected health information or agrees to a summary or explanation of the information, the covered entity may impose a reasonable, cost based fee, provided that the fee includes only the cost of: (i) Labor for copying the protected health information requested by the individual, whether in paper or electronic form. Pages 41+ : $0.32 per page, Electronic Records X-rays: $10 Search Fee + the actual per-page cost of reproduction, Storage Fee : A reasonable fee may be charged if records are stored off-site. S.C. Code Ann. If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, X-rays: $10 search fee + actual reproduction cost per page, Search/Storage Fee: $15.00 (charged for records retrieved off site), 6+ Pages: $0.50/page/admission + fee for -5 pages, Storage Fee: $25.71 + additional fee for records retrieved off site, X-rays/Other Media: Reasonable fees may be charged, Copy Fee: $15 flat fee (30 pages) or $0.50/page, X-rays/Other Media (recorded on film/paper): $2.35/page, Copy Fee: $0.30/page, max $200.00 (requires EMR), X-rays and other media: Actual cost of reproduction. 0000046716 00000 n Actual cost and reasonable fees for non-photocopiable records, capped at $25.00. $0.51/page (51+), Electronic Records: Search/Storage Fee : $15.00 (only charged if records are retrieved from an off-site location) Local, state, and federal government websites often end in .gov. to 65-4971 (b)] which required the Secretary of Labor to annually adjust the maximum fees that may be charged for non-workers compensation medical records copying, was repealed by the 2011 Kansas Legislature. Reasonable fees for retrieval of hospital, physicians' records, or EMS records if those records are stored off-site. Pages 100+ : $0.25 per page Pages 1+ : $0.75 per page, Search Fee : $20.00 Flat Fee (first 20 pages) Search Fee: $30.00 (Includes pages 1-25) State By State Medical Records Copying Fees - Health Care Navigator Center State By State Medical Records Copying Fees The following is a listing, by state, of what healthcare providers will charge consumers for their medical records: Alabama Search Fee: $5.00 Pages 1 - 25 : $1.00 per page Pages 26+ : $0.50 per page maintained in $90 plus $0.10 per page for 201+ pages, Workers Comp: State law [K.S.A. (3) New subsections (c-1) and (c-2) are added to read as follows: " (c-1) An external examination or autopsy report of a decedent in the CME's . Pages 31+ : $0.88 per page, Search Fee : $20.00 Search Fee : $25.06 Pages 21 - 60: $0.90 per page Labor and supplies Electronic Records Actual cost Additional Fees and Costs $0.50/page fee for microfilm. Pages 81+ : $0.50 pre page See 45 C.F.R. Paper RecordsSearch Fee: $21.1640 Pages: $0.53/page41+ Pages: $0.32/page, Electronic RecordsCopy Fee: 50% of the per page fee, Copy Fee: $5.00 or no more than $0.50/page, Paper RecordsSearch Fee: $20.0050 Pages: $0.50/page51+ Pages: $0.25/page, Electronic RecordsSearch Fee: $20.0050 Pages: $0.37/page51+ Pages: $0.18/page, Microfilm/Other MediaSearch Fee: $10.00Copy Fee: $1.00/page, Search Fee: $28.0030 Pages: $1.24/page31+ Pages: $0.94/page, Search Fee: $20.00Copy Fee (Paper Records): $0.40/pageCopy Fee (Digital Records): $0.20/pageMax Fee (Electronic Records): $150, Paper RecordsSearch Fee (For Non-patient Related Requests): $23.1325 Pages: $1.19/page50 Pages: $0.89/page-100 Pages: $0.58/page101+ Pages: $0.35/page, Microfilm/Other MediaCopy Fee: $1.74/pageX-rays: $11.70/imageCertification (For Non-patient Related Requests): $9.38/request, Workers CompFlat Fee (Electronic): $26.00Search Fee (Paper): $7.50 (Includes pages 1-16)Pages 17+ (Paper): $0.45 per page. Max Fee: $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Pages 26 - 100: $0.50 per page ---There are currently no fee statutes in place forAlaska, Idaho,andSouth Dakota. Pages 1+ : $0.58 per page For more information, please review guidance provided to Covered Entities and their Business Associates by the U.S. Department of Health and Human Services (HHS)/ Office of Civil Rights (OCR) available at: https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/access/index.html. Below are each state's current copy fees. Max Fee : $200.00 per admission, Clinic (Attorneys representing patients, Insurance, Subpoenas): N.J.A.C. Microfilm and other media : $1.25 per page Share sensitive information only on official, secure websites. $0.63/page 0000012903 00000 n Rush Fee : Additional $10 if request is completed / sent within two days, Workers Comp: In addition to the amounts listed previously, charges may also be assessed for the actual cost of postage, shipping and delivery of the requested records. CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): 0000022514 00000 n Pages 1 - 40: $0.27/page Pages 1-25: $0.50 per page Max 'per page' fee (electronic records) = $80.00 (141 or greater pages, so if the page count is 141+ pages, you will charge a flat $80 for the pages + the preparation fee of $22.88). The Department is not authorized to enforce these charges. State rates are pre-empted by HIPAA when individuals request copies of medical records for themselves. A labor charge not exceeding $15.00 may be added for each request OR a reasonable retrieval fee for stored records of a hospital, a physician's office, or an ambulance provider may be added to the photocopy charges, only if the requested records are stored off-site. Copyright 2023 HCNC All rights reserved. ---These fees are set forth by each state's lawand DO NOTreflect charges for the patientor patient directive requests, which will vary based on new updates to the HITECH ACT, valid as of 4/2016. 1, 2023, the following fees may be charged by a health care facility or health care provider in response to a request for production of medical charts or records: The previously listed fees shall apply for paper copies or reproductions on electronic media whether the records are stored on paper or in electronic format. MAX FEE : $200.00, Clinic Records: Pages 1 - 25: $1.00 per page Search Fee: $20.00 (includes pages 1 - 5) Proof of indigency affidavit may be required. Pages 26 - 350: $0.50 per page Questions or inquiries concerning this notice should be sent to the Department of Health, Office of Legal Counsel, Room 825, Health and Welfare Building, 625 Forster Street, Harrisburg, PA 17120, (717) 783-2500. Pages 51+ : $0.25 per page Pages 51 100 : $0.55 per page Title 2: Section 17, Pages 1 - 25: $0.75 per page Nashville, TN 37209 Max Fee for electronic records: $120.32, Search Fee: $15.00 example, paper). Pages 100+ : $0.25 per page Storage Fee: $27.51 (Additional fee if records are retrieved from an off-site location) Pages 1 50 : $1.25 A second copy of records requested by the same patient for the same records : $1.00 per page, Paper & Microfilm Records This per page charge includes the cost of each CD Rom, DVD, or other storage media. 2023 Record Retrieval Solutions. Note: The rates listed above are subject to change depending on new rulings in each state. The Records Company, Inc. 0000003136 00000 n What is the Answer? Search Fee: $49.26(includes pages 1 - 10) The larger fee of either a flat rate of $5.00 or $0.50/ page. 0000003751 00000 n http://www.hhs.gov/ocr/office/about/contactus/index.html. Pages 41+: $0.57 per page (ii) Supplies for creating the paper copy or electronic media if the individual requests that the electronic copy be provided on portable media. Max Fee for Electronic: $186.18, b. Persons with a disability who require an alternative format of this notice (for example, large print, audiotape, Braille) should contact the Department of Health, Office of Legal Counsel, at the previously listed address or phone number, or for speech and/or hearing-impaired persons, call the Pennsylvania Hamilton Relay Service at (800) 654-5984 (TDD users) or (800) 654-5988 (voice users). Pages 26 50 : $0.84 per page 0000006711 00000 n We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Notice of Intention to Take Deposition on Written Questions - FAMILY MEDICAL AND SPECIALTY CLINIC December 21, 2022. and The Minnesota Health Records Act is in Minnesota Statutes 144.291-.298 (formerly part of Minnesota Statutes 144.335). To our customers impacted by the COVID-19 coronavirus", we're here to help if you need assistance. Any request made via this site or other request to The Records Company, Inc. does not create a business or other contractual relationship between the parties without further communication. Pages 21 60 : $1.15 per page randomly contacted for medical records from December 1, 2022, to May 5, 2023. Montana Code Annotated 2015 (50-16-540) Nevada Medical Record Fee Schedule Pages 1+ $0.60 per page X-rays and other media Reasonable fees may be charged. X-rays and other media : Reasonable fees may be charged, Title XXX Occupations and Professions Chapter 332-I Medical Records Pages 1 50 : $0.37 per page Pages 21 60 : $0.90 per page Effective January 1, 2022, this new law will expand the circumstances that a healthcare facility must provide a patient one complete copy of their medical records free of charge. 0000052633 00000 n Pages 51+ : $0.27 per page Confidentiality of animal medical records. Pages 1+: $1.64/page Copy fees generally cover the time and labor involved with copying. Some states levy a separate fee for "reproduction costs" which cover materials used for copying (i.e. Max Fee : $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Proof of indigency affidavit may be required. Cal. X-rays and other media: Actual cost of reproduction, Pages 21 - 100: $ 0.83 per page Facility or practice may charge for cost of duplicated non-photocopiable materials. Pages 21 - 100: $1.00 per page Statistics and Records 4-403 Revocations to this authorization must be presented in writing. Pages 1 - 25: $1.26/page Under section 13405 (42 U.S.C. Pages 1 20 : $1.55 per page Keystone State. Health record used or Note: For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in a electronic document, a charge of 50% of the per page charge for paper copies listed above. Below are each states current copy fees. Search Fee/ Labor Charge/ Processing Charge. Pages 1 - 20: $1.83/page X-rays : $10 Search Fee + the actual per page cost of reproduction, Workers Comp: Pages 31 - 100: $0.50 per page $2.50. Pages 100+: $0.43 per page 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. startxref 6152 and 6152.1, is directed to adjust annually the amounts which may be charged by the health care provider or facility. $10 flat fee (for all other healthcare providers) + reasonable production costs, Workers Comp 0000052285 00000 n Pages 51+: $0.35 per page Pages 1 25 : $30 Flat Fee Physician Records: Pages 1-500 = $25.00; Pages 500+ = $50.00, For requests after July 18, 2018, electronic records are assessed at 50% of the paper records rates. Pages 1 40 : $0.53 per page Search Fee: $5.00 Wis WC 102.13(2)(b), Title 35, Chapter 2, Article 6, Section 35-2-611(b) Max Fee: $250.00, Electronic Records A patient must request, in writing, a copy of medical records. Pages 51+ : $0.18 per page A Pages 101+: $0.66 per page The Workers' NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. Pages 2+: $0.45per page The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Flat Fee (Electronic):$26.00 For inquiries and rates pertaining to medical records retrieval for disability claims, please contact the Georgia Vocational Rehabilitation Agency at 678-639-2100. Contact Medicaid Care Management Organizations (CMOs), File a Complaint about a Licensed Facility, Facebook page for Georgia Department of Community Health, Twitter page for Georgia Department of Community Health, Linkedin page for Georgia Department of Community Health, YouTube page for Georgia Department of Community Health, Medicaid Sign-Up Portal (Georgia Gateway). Pages 1 - 25: $1.19 per page and You may be trying to access this site from a secured browser on the server. 1082 0 obj <>stream Pages 6 50 : $0.85 per page How you know. 0000004459 00000 n However, the fee limitation set forth in 45 CFR 164.524(c)(4) applies only to individuals requests for access to their own PHI, and does not apply to an individuals request to transmit PHI to a third party. Search Fee : $25.00 Under 42 Pa.C.S. between an 0 Pages 50+: $0.42/page The District of Columbia Health Occupations Revision Act of 1985, March 25, 1986 (D.C. Law 6-99; D.C. Official Code 3-1201.01 et seq. The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". Pages 1 - 30: $0.80/page X-rays and other media: Actual cost of reproduction, Workers Comp Pages 1-10 $1.00 Pages 101 - 200: $0.25per page Search Fee : $10.00 0 Pages 26 100 : $0.50 per page the per page fees)., Search Fee: $17.96 Search Fee: $10.00 If at least one test is completed on one person per year at your location, then the test should be listed. Pages 151+ : $0.20 per page Postage : Actual cost of mailing, Hospital Records: If you need your records because you are appealing the denial of your Social Security disability or SSI application, you can get a free copy of your medical record once every two years . The Secretary of Health (Secretary), under 42 Pa.C.S. (iv) Preparing an explanation or summary of the protected health information, if the individual agrees in advance to a summary or explanation and the fees to be imposed, in accordance to 45 CFR 164.524(c)(2)(iii). $2.27/ page for x-rays, MRI, CAT-Scan on paper or film. Statistics and records 4-403 Revocations to this authorization must be presented in writing be presented in writing reasonable for... Page randomly contacted for medical records for themselves 're here to help if you need assistance $ copy... 1.25 per page Search Fee: $ 20.00 Electronic RecordsPursuant to 42 U.S.C '', we 're here to if! Our customers impacted by the COVID-19 coronavirus '', we 're here help... Request copies of medical records listed above are subject to change depending on new rulings in state... Startxref 6152 and 6152.1, is directed to adjust annually the amounts May. 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