Permanent SSB building occupants Registered student organizations (RSOs) (You can also complete these steps in the default UI but we've found the scheduling assistant will catch the . Please submit requests at least 2 working days in advance. Carry your reservation confirmation with you to your event. Wait to enter a GPC if a class or exam is in progress. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. Other equipment in the Glenn W. Maloney Student Assembly room includes a sound system with onelavalier microphone and one wireless microphone. Leave a GPC for the class or exam following. For technical issues, contact CNS Classroom Technology by submitting a helpdesk ticket or call 512-232-9173. 3 moveable tables on wheels, 10 chairs, extra chairs in room. If you are 15 minutes late, you forfeit your reservation. Please note these conference rooms are for the exclusive use of the Department of Chemistry and Welch residents. No instructional media. We schedule over 30,000 special event requests and about 27,000 class sections each year for university, community, state-wide, and national events. Does this mean that events are not allowed to have guest speakers? (A one week period is defined as Sunday through Saturday at midnight.). Classes, faculty, and staff will have priority in these rooms. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Use the filter tool below to find your ideal space based on capacity and/or features like a walkway or lawn. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Reservations outside of these dates will not be accepted. Group Study and Presentation Practice Rooms are limited to groups of two or more students. To make these arrangements, please email WCPevents@utexas.edu. As such reservations will be open for any Registered Student Organization a full week prior to departments. It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. Please click on one of the tabs below for information. The Building Manager will make the ultimate decision to approve or deny events in common areas. College of Communication Student Services Building (SSB) - South Plaza, Student Services Building (SSB) - West Patio, Covered Tables With Chairs, Trash Bins, Trees, Thompson Conference Center (TCC) North Lawn, Thompson Conference Center (TCC) West Lawn. You'll be required to submit an additional formthat can be downloaded from Box. General Information. These rooms are only available to UT graduate students. All requests for swapping reservations with other SSB departments should be submitted directly through the building manager. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. Cockrell School of Engineering Hotline There are restrictions on what can be scheduled in general purpose classrooms (GPCs) on final exam and no-class days. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email. Media Console, Moveable Chairs, Movable Tables, Whiteboard, Blackboard, Media Console, Moveable Chairs, Movable Tables, Blackboard, Media Console, Movable Chairs, Movable Tables, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, White Board, Media Console, Continuous Writing Surface, Movable Chairs, Whiteboard. PAI 5.41 is not available for reservation by students. Tablecloths are available for check-out on a first-come, first serve basis from the Building Manager. If you have any further questions regarding room reservations, please contact vp.operations@sec.engr.utexas.edu. outdoor space. Monday - Friday from 8:30 a.m. - 8:30 p.m. (No event can begin before 8:30 a.m. or end after 8:30 p.m. This message means that the room you are trying to request is already booked by another organization for the time frame requested. Departments and RSOsmustfurnish their own laptop. Permanent building occupants shall have five working days prior to the official Mazevoopening date to make any room reservation requests through Mazevo. This room has a stairwell exit/entrance and thus the privacy of meetings cannot be guaranteed. EMS Software is a room scheduling platform with an online reservation request portal. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. This means that the time of your event is outside the determined building hours. Study Spaces & Technology | University of Texas Libraries | The University of Texas at Austin Last Updated: Tuesday, January 31, 2023 12:08pm View all alerts Home Study Spaces & Technology Study Spaces & Technology The Libraries features innovative spaces and technology to support you in your academic and creative efforts. Final exams and any preparation or set-up regarding an exam have priority in GPCs on final exam days. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email: scheduling@austin.utexas.edu. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. You'll be given a list of your reservations. Supplies for meeting rooms may be found in the SSB Management Office. TheLibraries reserves the right to limit future Group Study and Presentation Practice Room use if the system is abused. FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. When a room is not reserved, walk-up groups have priority over walk-up individuals. Are there any parameters on reserving the Black Box Theater? FAC 332 is located on the third floor of the Flawn Academic Center and is a 12-seat conference room suitable for meetings and conference calls. Standard meeting room requests are for one time meetings in the WCP in our many meeting rooms on the first, second or third floor. DJs at the WCP are welcome as long as the event sponsor notifies the reservations office and a meeting with the DJ takes place in order to ensure the DJ is knowledgeable of the space they are using. Coursework option students do not have organized research taken for credit as part of their degree requirements. WCP doesnt provide parking. No. The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. Please note that only authorized representatives for Student Organizations and department representatives are able to make requests. (This will download a zip file from the Crestron site). Please contact the Reservations Office for more details. Benches, Tables With Seating, Grills, Bike Rack, Trees, Light Posts. Room priority is given to building occupants for faculty, staff, and lab meetings. Share details about room changes with all meeting/event attendees. Dance studio, hardwood floors, and mirrors. You may contact them at ypp@utexas.eduor visit their website. Browse Policies How To Reserve Study Rooms Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. This system is more intuitive and mobile friendly. Need to find a space for a meeting or event? The Freshman Research Initiative provides hands-on science experience. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. We have a new reservation system - Mazevo! If you do not have an affiliation with CNS, you will not automatically receive access. These programs and events are defined as activities occurring within the spring semester and summer sessions as designated by the academic calendar and fall between the months of January - July. Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. Remember, any requests not made with a weeks notice may not be responded to and may not be approved. Do NOT place hot food or serving dishes onto any conference room tables, and please clean the tables and chairs after use.Clean-UpThe requester should make sure that all tables, chairs and equipment are clean (please wipe down dirty tables, chairs, etc.) After-hours access to the building is restricted. If sound systems are used in themeeting rooms, the decibel range shall be restricted to a level that is not disruptive of other activities in the building. Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. 2.122 Convocation Center. Event holders must: Request space as early as possible. Our office does not provide decorations for clients. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. All postings (electronic and paper) must be approved by the WCP hospitality center. 2609 University Avenue (UA9) Amplified Sound Area, Battle Oaks Amplified Sound Area (Barbara Jordan Statue), Benches, Seating Ledges, Trees, Light Posts, Wheelchair Ramp, Caven Lacrosse and Sports Center at Clark Field (CLK), Chemical and Petroleum Engineering Building (CPE) Lawn, Benches, Tables With Seating, Bike Racks, Some Shade, Connally Center for Justice (CCJ) East Lawn, Creekside Residence Hall (CRH) Lawn Amplified Sound Area. Inquiries for a one time performance or special requests can be made to the Events Manager and will be assessed on individual request basis. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Group Study Room Instructions. Please submit requests at least 2 working days in advance. Please submit your reservation request online. If so, you will need to download and install this app to use AirMedia. Below are the links to the forms that need to be filled out in order to reserve a room. In addition to this, the WCP food Waiver and EHS form is required. Please Note: UT Libraries does not provide access to private spaces for remotely proctored exams and does not support or provide access to remote proctoring software on library computers. 700-seat venue that is capable of hosting symphony orchestras, major choral presentations and concert bands, ensembles and solo recitals. Do I need to come into the office to make a reservation? Why do I get the Conflicts with another booking message? Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. If you do not have an affiliation with CNS, you will not automatically receive access. The room has 12-16 seats and is available to the UT Community. Reservations only reach out to the current and following semester once the system opens. Use this site to book a group study room and/or view your reservation. Registered student organizations must contact the Dean of Students Student Activities. This tool is designed to help student organizations and academic and administrative units find the indoor or outdoor space that will best meet their needs. Use of the SSB public address system shall be restricted to UTPD and UT Fire officials and shall be used only in emergencies, such as a fire, tornado, etc. Event holders violating safety code are responsible and may be cited for violations. Login using your UT EID. The most likely reason is that the room is not available. and returned back to their original locations to prepare for the next conference. The space is managed by Student Activities. Learn more about our instrument reservation process below. . If it is showing as "web request," your reservation is still pending. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. In general, the rooms should be returned to working order for the next users. The reservation period includesAugust 17th, 2022 through January 8th, 2023. If your room is not open, contact Facilities Service Center line at 471-2020. Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. Only the area within the stone circle is reservable. Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. POB's Avaya Auditorium and conference rooms are reservable as-is. See below for details. There is electricity in front of the WCP. For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. Experienced RecSports staff will lend their expertise . For more information on the spaces please visit the Reservation Guide. Seminar Room with tables, chairs, and chalkboards. A group that is more than 15 minutes late forfeits the reservation. Use your Austin Exchange Messaging Service (AEMS) or Office 365 account to check room availability or make reservations. When reservations are processed the space is taken out of available inventory. How do I advertise for my event in the WCP? Ten meeting rooms in Student Services Building (SSB) are reserved by priority according to SSB Policies and Procedures. The reservation period will include January 9th, 2022 throughAugust 19th, 2023. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). College of Education Phone: 512 475-7600 The only approved events scheduled in GPCs on university final exam days are: Faculty and staff can use the Room Scheduling System to search for available GPCs then call or email our office to request reservations. Visit the meeting rooms page to view a list of rooms. NHB 1.720 use policy: This room is not to be used for scheduling regular courses offered by any academic units. If so, you will need to download and install this app to use AirMedia. 3.134 Conference Room. This room in the South Tower has 20 seats and is available to the CSE community, with priority given to Engineering Student Services Office. This room in the ECE administrative area seats 10 and is only available to the ECE department. Send us an e-mail with the details including the names of both parties at your earliest convenience. Media Console, Moveable Chairs, Seminar Room, Banquet seating, electronically operated retractable backboards, divider curtains, bleachers and score clocks; individual sound/speaker system for events, Banquet Seating, moveable chairs, moveable tables, lounge furniture, large screen television; retractable partition wall to room 2.112, individual room sound system, kitchen, Provision for wallyball nets; individual court speaker system; carpeted seating/viewing area behind courts, Wall mounted heavy and speed bags; 55 linear feet of wall padding. A reservation for November 2015 could not be accepted at that time. Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. 512-232-4400https://finearts.utexas.edu/cofa-resources#it, CBA, GSB, UTC For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Events must be chaperoned. Click here to submit a reservation request. The building manager will clean and maintain the check-out of tablecloths. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. You will receive a confirmation once the reservation is finalized. There will not be any A/V assistance at this time as we prepare for upgrades. These awards received by members of the UT Computer Science community make it evident that our faculty and students are world-class. Reservations for Fall2022 opened to SSB Policies and Procedures to your event gt add. Special requests can be downloaded from Box `` details '' button for information!, ensembles and solo recitals to the forms that need to download and install this to... Not to be filled out in order to reserve a room is open!: this room in the WCP 27,000 class sections each year for university,,. Before 8:30 a.m. - 8:30 p.m. ( No event can begin before 8:30 a.m. or end after 8:30.... 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